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Procurement Coordinator | Al Futtaim Retail | Dubai, UAE

Planning,Organization Skills,Communication Skills

5 to 8 Years

Dubai - United Arab Emirates

July 28 2021

Company : Al-Futtaim

Employment Type : Full time

Company Details : As a family-owned business, we take a long-term view in everything we do, because we believe that sustainable success requires uncompromising commitment.
That’s the reason why some of the world’s most admired and innovative brands from the USA, UK, Japan, Sweden, France, Germany and Switzerland – from sectors as diverse with each other as automotive, retail, real estate and finance – trust Al-Futtaim with their own reputation and commercial success since the 1930s.
And through our inherent customer-centric approach and relentless pursuit of perfection, we add significant value – connecting consumers in 20+ markets with these brands in contemporary, powerful, meaningful and emotional ways that create longstanding relationships based on loyalty and mutual trust.
Our decades-long experience allows us to embrace and foster new, forward-thinking business practices and seamlessly blend those into our corporate DNA and people-first philosophy whilst upholding the value of integrity within a spirit of collaboration.

Job Description

The Procurement Coordinator is responsible to oversee Brand Specific Equipment/Interior Fit Out Materials Procurement, placing orders with 3rd party vendors/suppliers and to track logistics of delivery of Brand Concept Specific equipment and materials to site. Manage Brand Concept Equipment deliveries to warehouses and manage inventory within warehouses on bulk purchases.

Key Specific Accountabilities

Procurement
Support the Procurement Manager. Coordinate with Design Managers / Project Implementation Managers on Procurement Requirements based on General Arrangement Plans / Finishing Schedules for new stores/refurbishments
Manage the end to end Procurement Processes based on delivered Design Packages and Specifications under the supervision of Procurement Manager.
Drive the initiatives with regards to Local Production and Sourcing of Materials / Equipment / Services / Local Procurement
Monitor and Compare on an annual basis by respective brand, cost spent on Materials Fixtures/ Flooring / Lighting / Merchandising Equipment
Establish and Maintain a Supplier Base by brand as per Brand Principle Directives on Suppliers / Manufacturers or as advised on local supply base

Order Placement
Communicate and place orders with suppliers / manufacturers based on quantity requirements by project
Receive orders from suppliers / manufacturers and secure LPO’s by closely working with the brand Finance or order confirmation based on payment terms stated
Coordinate and follow up on payments to 3rd party suppliers / manufacturers through close coordination with Brand Finance/Payable team.
Maintain Procurement Schedules by Project and Payment Tracker
Ensure daily updates to Procurement Manager on Procurement status of materials as per individual project requirements.

Logistics
Inform and follow up on status of logistics of the various orders placed with AF Central Logistics team. Ensures delivery of materials as per the schedule.
Coordinate with Logistic for shipment arrangement, getting booking and shipping documentation needed CoO/SABER/Certifications.
Provide tracker to Brand Logistic for materials for collection per brand per location.
Ensure weekly updates to Procurement Manager on Logistic/material deliverables as per individual project requirements and Project Timelines

Archiving / Procurement Operating Systems
Establish an Electronic Procurement Schedule System by Project
Maintain and update an Electronic Procurement Schedule based on Project Progress
Archive on a Central Drive all relative information pertaining to previous Project Procurement Schedules, Pricing and Logistical Time Frames

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